In fast-moving engineering environments, it’s not a lack of information that slows teams down, it’s the inability to see the full picture. At Protogen Corp, critical knowledge around propulsion development was trapped in departmental silos. Engineering had one view. Finance had another. Compliance had context, but it was buried in old email threads.

Enter Phlow: a system designed not just to store documents, but to connect what a company knows, across functions, formats, and people, in real time.

Context

Protogen Corp, a mid-sized aerospace engineering firm, was experiencing increasing delays in R&D cycles. Despite having internal reports, financial analyses, and engineering logs on propulsion optimisations, decision-makers struggled to act confidently. Why? The knowledge was scattered, siloed across departments with no unified view.

One recurring technical challenge was “Epstein Drive Overclocking”, a complex propulsion enhancement that impacted multiple divisions: Engineering, Finance, Compliance, and Procurement.

The Challenge

“We know we’ve tackled this before. Somewhere. But every team is working with a different version of the truth.”

Teams wasted time chasing documents, redoing analysis, or missing key insights that lived in someone else’s folder or someone else’s head.

What Phlow Did

We ran a real-world test. The COO entered: “Tell me what we know of Epstein Drive overclocking”

Phlow responded instantly, not with one document, but a multi-perspective overview:

• Engineering reports on thrust impact
• Finance risk assessments on fuel consumption overage
• Procurement logs evaluating supplier variance
• Email snippets from a compliance discussion triggered by a past incident

Each item was:

• Automatically tagged with its originating department
• Pulled from distinct folders and authors
• Connected by a shared context, not a shared location

The COO was able to:

• Click into any document to see its full content and provenance
• Traverse from one department’s view to another
• Understand the full picture, not just a sliver

Outcome

What used to take hours of meetings and Slack messages now took 60 seconds:

• One search
• Unified, cross-departmental insight
• Trust in the completeness of the answer

“This isn’t just knowledge management. This is context management.”

Why It Matters

Most KM systems are built to store. Phlow is built to circulate.

By bridging departmental silos automatically, Phlow turned a chaotic, fragmented knowledge trail into an immediate, strategic advantage.