At Protogen Corp, a recurring propulsion issue known as Epstein Drive Overclocking was dragging down momentum across engineering and systems teams. Everyone knew the problem, and everyone had touched it in some way, but no one had the full story. Each department had valuable insights, from test data to cost models to risk assessments, but they lived in disconnected systems and separate folders. The people who knew the most were often hidden behind permissions or lost in past project cycles.

That’s where Phlow stepped in. By unifying knowledge and surfacing the right experts, it helped Protogen turn fragmented understanding into coordinated action.

Context

At Protogen Corp, a recurring propulsion issue, Epstein Drive Overclocking, had been slowing innovation across engineering and systems integration teams. The topic was well-known internally, but teams struggled to build on each other’s knowledge. Every department had a piece of the puzzle, but no one had the full picture.

The company knew there were internal reports, financial implications, safety considerations, and even prior experiment logs. The problem? Everything was siloed, and worse, nobody knew who had the most relevant expertise.

The Challenge

Each team documented their work, but in isolation. Engineering had performance data, Finance had cost analyses, and Compliance had flagged risk areas, but none of this was connected.

“We weren’t lacking information, we were drowning in it, but still blind.”

On top of that, when questions came up, the same handful of people were always asked, regardless of whether they were the right experts or just the most visible ones. The real subject matter experts were often hidden behind folder permissions, buried discussions, or turnover.

What Phlow Did

When a team member searched:

“Tell me what we know about Epstein Drive overclocking”, Phlow didn’t just return documents, it connected knowledge:

Cross-departmental insights appeared immediately:

• Engineering test logs
• Financial impact reports
• Safety bulletins from Compliance
• Archived discussions in R&D forums

All tied together through shared context, not shared storage.

• Beneath each document, Phlow automatically surfaced related materials, complementary documents that expanded the user’s understanding.
• To support action, Phlow also recommended relevant experts, people with a history of working on similar problems, including:
• Dr. Helena Ortiz, propulsion systems lead
• Marcus Hawke, who authored a now-critical safety review
• Even contributions from former team members whose work still shaped the field

Clicking into any profile gave instant access to authored documents, ongoing work, and connected themes, making it easy to ask the right person, or simply read what they’d already written.

Outcome

Within minutes, the team went from scattered documents and vague direction to a fully connected knowledge map:

• A shared understanding of technical, financial, and operational perspectives
• Experts identified and brought into the loop, no meetings or email chains required
• A renewed protocol drafted in half the time, with fewer gaps and stronger alignment

“For the first time, we saw the topic, the work, and the people — all in one place.”

Why This Matters

Most systems organise knowledge around where it’s stored. Phlow organises it around what it means, and who matters.

When knowledge isn’t just searchable but interconnected and person-aware, collaboration stops being a guessing game, and becomes a flow.